Note: Please ensure all documents are submitted to HR as per the respective funding agency's requirements. Contact the HR section for any clarifications.

1) CSIR

The CSIR fellowship grant money is payable on monthly basis through the online portal when the Maker/Checker/Authorized Officer at the Institute certify the attendance of the fellow on the portal.

Contingency Grant

The contingency grant of Rs 20,000/- will be reimbursed to the fellows annually subject to submission of the claim online on the CSIR portal through Maker/Checker.

Please submit the reimbursement claim form as given in annexure-VIII along with all original bills to HR.
  • Claim for reimbursement of contingency grant of the previous financial year(s) will not be entertained.
  • Please refer CSIR Guidelines for Utilisation of Contingency
CSIR Guidelines for Contingency Utilisation

2) DBT

The fellowship and contingency grant (Rs 30,000/-) will be released annually to the host Institute on receipt of prescribed documents duly signed by the Finance Officer/Head of the Institution.

Fellowship for first year will be released after submission of the following through the administration of IGIB:

First Year Documents

  • Joining report and OM issued by IGIB Administration
Annexure-II – Data Sheet Annexure-III – Undertaking by the Fellow NEFT/RTGS/ Electronic Fund Transfer Mandate Form for DBT-JRF Fellowships Annexure-IV), through the Guide forwarded by Head of the Institute
  • The fellowship and contingency grant for the second year onwards will be released after submission of the following to DBT through the administration

    • Second Year Onwards

    Annexure-XI – Progress Report the Research Fellow in the prescribed format Annexure-VI – Utilization Certificate Statement of Expenditure (Annexure-VIII) incurred during the financial year ending on 31st March Request for release for next financial year from Financial Authority as per Claim Form (Annexure-VII).
  • The unspent amount of earlier payments and Interest earned by host Institution/University will be adjusted from subsequent release.
    • DBT guidelines for utilisation of contingency grant is given in annexure -V

    3) UGC

    The UGC fellowship grant money is payable on monthly basis through its online portal when the Maker/Checker/Authorized Officer at the Institute certify the attendance of the fellow on the portal.

    Contingency Grant

    1.Annexure-IV Duly fill and submit to HR the Form for Submission Accounts of Contingency Grants And Utilisation Certificate
      2.
    • Original Bills for the expenditure incurred
    • Utilisation Certificate from the Head of the Institution
    • Statement of Expenditure from the Finance Officer of the Institution

    The fellowship and contingency grant for the second year onwards will be released after submission of the above documents to UGC through the administration.

    UGC Guidelines for Utilisation of Contingency Grant

    Contingency grant may be utilised for the following:

    • Purchase of a) Books and allied items b) Typing c) Stationery d) Postage
    • e) Chemical and electrical/ electronics goods and f) Travel/field work (within the country)

    4) ICMR

    • The ICMR will pay the fellowship stipend and the contingent grant (Rs 20,000/-) to the Head of the Institute in four quarterly installments for disbursement to the Fellow.
    • At the end of every 3 months from the date of commencement of the fellowship, Please submit the required documents.
    • 1. Simple Statement of expenditure incurred from the previous instalment
    • 2. Demand for the next installment which will be sent to the Council.

    End of Financial Year

    Proforma for Statement of expenditure / Utilization Certificate in given in Annexure-V

    he next installment will be released only on receipt of a statement of expenditure for the previous installment.At the end of the financial year, Please submit statement of account along with the utilization certificate which will be sent to the ICMR through Administration.

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